Technology has improved our lives in numerous ways. We are more connected than ever, from computers to phones to programs and networking services. That connection, and the increase in work that it allows for, has also made it more challenging to maintain balance in our lives and manage our time, especially at work. The workday never ends as you answer emails and complete reports from home. Factor in last-minute meetings, projects, and other home life demands, and you may need better time management.
Life happens, but you can handle what comes and reduce stress with the right time management skills. In this blog, we’ll discuss practical tips to help you manage your work time instead of letting it control you.
Tip #1: Create a Daily Schedule
You must have a solid to-do list to manage your work time properly. Don’t even try to start your day without this vital map being laid out. Ideally, you should write your to-do list the night before. Start with the most pressing tasks; these are the things that must be done first thing in the morning or must be completed that day. Then jot down secondary tasks, including projects in planning or assignments that have a more relaxed timeline.
Don’t overload your day. You must allow for last-minute meetings, revisions to previous assignments and projects, and emergency tasks. Your to-do list should be structured enough to manage your time effectively yet fluidly.
Group Similar Tasks Together
When you create your to-do list, try to group similar tasks together. For example, separate your day into chunks for answering emails, making phone calls, filing paperwork, etc. Turn off notifications for your phone and email to reduce distractions.
Tip #2: Evaluate Your Efficiency
This is an essential step for your overall time management; your boss can help you with it. Everyone has patterns of productivity. Some people work more efficiently in the morning, and some in the afternoon. Talk with your manager or supervisor and look at your productivity levels together. This will help you find when you are most productive and when to tackle more manageable tasks.
Tip #3: Avoid Over Socialization
Being a part of a positive workplace culture includes socializing with coworkers. Too much of a good thing can drain your energy and distract you from efficiently doing your work. Stick to standard socializing times, such as lunchtime or during a scheduled break, and avoid chatting when you should be working. Also, turn off notifications for social media apps and phone and text notifications to reduce potential distractions.
And don’t forget to reward yourself when these new time management techniques make a difference to your productivity! Reinforcing good habits will motivate you to maintain and develop your time management skills.